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 SYTHWOOD PRIMARY SCHOOL

At Sythwood Primary School we adhere to the principle that every child matters and that all children have the right to enjoy and achieve to the best of their ability in a safe, happy and secure learning environment which encourages them to grow as global citizens. We believe that a strong partnership with parents encourages children to reach their full potential.

Admission Arrangements

Applications for admission at the normal intake (September) will be managed in accordance with Surrey County Council’s co-ordinated scheme on primary admission. Please see http://new.surreycc.gov.uk/schools-and-learning/schools/school-admissions for an application form and further details. For in year applications please contact the school office on 01483 770063.

Parents will be asked to rank up to four preferences and these will be considered under an equal preference system. Places at Sythwood Primary School will be offered on the basis of the oversubscription criteria listed below.

Applicants may choose to seek places outside of their child’s chronological year group. The Headteacher will make a decision based on the circumstances of each case. Applicants must state clearly why they feel admission to a different year group is in the child's best interest and provide evidence to support this. More information on educating children out of their chronological year group is available at www.surreycc.gov.uk/admissions.

Applications to our Nursery should be made direct to the school. Please call in at the main office or call 01483 770063.

Our admission arrangements are set out below:

STATEMENT OF SPECIAL EDUCATION NEEDS / EDUCATION, HEALTH AND CARE PLAN

Children whose Statement of Special Educational Needs/EHC plan names a school will be allocated a place before other applicants are considered. In this way, the number of places available will be reduced by the number of children with a statement/EHC plan that has named the school. Should Sythwood be oversubscribed for any year group, applications for entry will be ranked in the following order:

FIRST PRIORITY

Looked after and previously looked after children. See below for further information relating to looked after and previously looked after children.

SECOND PRIORITY

Exceptional social/medical need. See below for further information relating to exceptional social/medical need.

THIRD PRIORITY

Children who will have a sibling at the school at the time of the child’s admission. See below for further information relating to siblings.

FOURTH PRIORITY

Children for whom the school is the nearest to their home address. For further information on the definition of nearest school and home address, please see below.

FIFTH PRIORITY

Any other children.

TIE BREAKER

If there is oversubscription within any criteria, then applicants will be prioritised on the basis of nearness to the school measured in a straight line from the address point of the pupil’s house, as set by Ordnance Survey to the nearest official school gate for pupils to use. This is calculated using the Admission and Transport team’s Geographical Information System. See above for further information on the definition of home address. Where two children live equidistant from the school and only one place remains, lots will be drawn to determine which child should be given priority.

In the case of multiple births, where children are ranked consecutively in their order of priority for a place and there are not sufficient vacancies remaining for each of them, wherever it is logistically possible, each child will be offered a place. Where it is not logistically possible to offer each child a place the child(ren) to be offered the last remaining place(s) will be determined by the independent drawing of lots.

LOOKED AFTER AND PREVIOUSLY LOOKED AFTER CHILDREN

Within the admission arrangements looked after and previously looked after children will receive the top priority for a place. Looked after and previously looked after children will be considered to be children who are registered as being in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a), e.g. fostered or living in a children’s home, at the time an application for a school is made; and children who have previously been in the care of a local authority or provided with accommodation by a local authority in accordance with Section 22 of the Children Act 1989(a) and who have left that care through adoption, a child arrangements order (in accordance with Section 8 of the Children Act 1989 and as amended by the Children and Families Act 2014) or special guardianship order (in accordance with Section 14A of the Children Act 1989).

EXCEPTIONAL SOCIAL/MEDICAL NEED

Occasionally there will be a very small number of children for whom exceptional social or medical circumstances will apply which will warrant a placement at a particular school. Supporting evidence from a professional is required such as a doctor and/or consultant for medical cases or a social worker, health visitor, housing officer, the police or probation officer for other social circumstances. This evidence must confirm the circumstances of the case and must set out why the child should attend a particular school and why no other school could meet the child’s needs.

Providing evidence does not guarantee that a child will be given priority at a particular school and in each case a decision will be made based on the merits of the case and whether the evidence demonstrates that a placement should be made at one particular school above any other. Places may be allocated under this criterion when places are first offered at a school and the Local Authority may also ask schools to admit over their Published Admission Number at other times under this criterion.

SIBLINGS

A sibling will be considered to be a brother or sister (that is, another child of the same parents, whether living at the same address or not), a half-brother or half-sister or a step-brother or step-sister or an adoptive or foster sibling, living at the same address. A child will be given sibling priority if they have a sibling at Sythwood Primary School who will still be a pupil at the school when the sibling starts.

HOME ADDRESS

Within the admission arrangements the child’s home address excludes any business, relative’s or childminder’s address and must be the child’s normal place of residence. In the case of formal equal shared custody it will be up to the parents to agree which address to use. In other cases it is where the child spends most of the time. All distances will be measured by the computerised Geographical Information System maintained by Surrey’s Admissions and Transport team.

The address to be used for the initial allocation of places to Reception will be the child’s address at the closing date for application. Changes of address may be considered in accordance with Surrey’s Co-ordinated Scheme if there are exceptional reasons behind the change, such as if a family has just moved to the area. The address to be used for waiting lists, after the initial allocation, will be the child’s current address. Any offer of a place on the basis of address is conditional upon the child living at the appropriate address on the relevant date. Parents have a responsibility to notify the school/Surrey County Council of any change of address.

WAITING LISTS

Where there are more applicants than places available, waiting lists will operate for each year group according to the oversubscription criteria without regard to the date the application was received or when a child’s name was added to the waiting list. Waiting lists will be maintained until the end of the academic year for which entry has been sought.

IN-YEAR ADMISSIONS

All applications for admission to year Reception, from the start of each academic year in September, and for years 1-6, will be treated as in-year admissions.

Application for in-year applications must be made to Surrey County Council (either through their website or by phoning 0300 200 1004). Where there are more applications than places available, each application will be ranked in accordance with our published oversubscription criteria above.

STARTING SCHOOL

There is a single intake into Reception.  Applicants can defer their child’s entry to Reception until later in the school year, but this will not be agreed beyond the beginning of the term after the child’s fifth birthday, nor beyond the beginning of the final term of the academic year for which the offer was made. Applicants may also arrange for their child to start part time until their child reaches statutory school age.

HOME SCHOOL TRANSPORT

Surrey County Council has a Home to School Transport policy that sets out the circumstances that children might qualify for free home to school transport. Generally, transport will only be considered if a child is under 8 years old and is travelling more than two miles or is over 8 years old and travelling more than three miles to the nearest school with a place. Transport will not generally be provided to a school that is further away if a child would have been offered a place at a nearer school had it been named as a preference on the application form. Eligibility to transport is not linked to the admission criteria of a school. A full copy of Surrey’s Home to School Transport policy is available on Surrey’s website at www.surreycc.gov.uk or from the Surrey Schools and Childcare Service on 0300 200 1004.